Classroom Reservations

Ross Hall Classroom

Classroom Services coordinates room and event scheduling for the GW SMHS. Locations include Ross Hall and Himmelfarb Library.

If you are experiencing technical issues for a class in session, please pick up the phone mounted on the wall to reach Classroom Services staff directly.

Classroom Scheduling is done on a priority basis.

  1. Academic classes based on size of the class and any special classroom needs. 
  2. Clerkships, grand rounds and residency programs
  3. SMHS-sponsored conferences and seminars.
  4. Departmental, administrative meetings, and student activities. 

In order to assure that classes are given the appropriate space available, room assignments will be confirmed after all class schedules are submitted by the School of Medicine and Health Sciences before the start of each semester. Requests for conferences, seminars, grand rounds, meetings and student activities will then be scheduled according to room availability.

Please review the SMHS Academic Scheduling - Room Use Protocol and Policy before making your reservation.

All requests should be made using the Classroom and Event Reservation Request Form. Equipment requests should be made at the same time when scheduling a room in order to determine the appropriate room selection. The equipment request should be entered in the Comment field of the online form.

Classroom Request Schedule by Semester

Fall 2026 (August 2026 to December 2026)

  • Core Academic Departmental Submissions Open: April 10, 2026
  • Core Academic Departmental Submissions Closed: May 8, 2026
  • Schedule open to SMHS Community: June 12, 2026

Spring 2027 (January 2027 to Graduation [May 16, 2027])

  • Core Academic Departmental Submissions Open: September 18, 2026
  • Core Academic Departmental Submissions Closed: October 16, 2026
  • Schedule open to SMHS Community: November 13, 2026

Summer 2027 (Graduation [May 16, 2027] through July 2027)

  • Core Academic Departmental Submissions Open: February 12, 2027
  • Core Academic Departmental Submissions Closed: March 12, 2027 (PT/undergraduate Spring Break; MS and PA breaks are after)
  • Schedule open to SMHS Community: April 9, 2027

Fall 2027 (August 2027 to December 2027)

  • Core Academic Departmental Submissions Open: April 9, 2027 (Monday before MS2 break)
  • Core Academic Departmental Submissions Closed: May 7, 2027
  • Schedule open to SMHS Community: June 11, 2027